If you want to look like a professional podcaster you need your own email address. Here is how to create an email address for your podcast.
How to create an email address for your podcast?
Chances are, you don’t want to have firstname.lastname@example.org and you probably don’t even want to have email@example.com. What you’re going to want to have is firstname.lastname@example.org. So, for me, that’s email@example.com. So in this lesson, I’m going to show you exactly how to do that.
The cost to do this is absolutely nothing. You can do this absolutely free and I’m going to show you the free method in this video. You can also set it up with Google apps, which gives you the ability to access Gmail and you do all of your stuff through Gmail and that’s going to cost you $5 per month per email address. So, I’m going to go through the free one in this video but you can also look into Google apps if you want to get your email hosted with Google.
In this lesson, I’m looking specifically about how you can set up this email address; make it active and how you can access it online. However, I know that a lot of you are going to want to get this on your mobile phone. Have your email come in to some sort of app on your mobile phone. So, if you go to podcastfast.com/email, I have a free tutorial for you on how you can setup email on your phone. So you can actually watch my phone screen as I go through and set it up and I’m going to show you exactly how to do it. So if you want the email on your phone, go to podcastfast.com/email to get that free tutorial.
Okay, we’re about to get started and what we need to do first is login to our hosting account. Now, you may have watched lesson number 5, about how to setup your website. But I always recommend that people go through Arvixe as a web host and you can check them out at podcastfast.com/hosting. I just want to let you know that I’m going to be using Arvixe in this tutorial and I’m going to be going through and explaining to you exactly how you can setup your email using Arvixe. So, if you have a different host, things may be a little bit different.
Okay, so we’re going to setup our email inside Arvixe. So go back to this email that you got from Arvixe with your login details and everything like that. Scroll down to the Control Panel Information, find this Alternate Address and then open that. You can open this address but your website will need to be live in order for it to open. So, I just always find it easier to go through the alternate address ’cause if there’s ever any problems, this one always works. You then log in and we can see up the top that there’s a section called “Mail”. We can see this icon, Email Accounts, we can see Webmail. What we want to do is go to Email Accounts.
This is where we’re going to add our email. We can see up the top that we can just simply add an email. So we just put ryan and then make sure you choose your domain name if you have more than one. You probably just have one so you don’t need to worry about it. But for me, I need to choose podcastfast.com. We then go ahead and set a password. I then always like to choose an Unlimited Quota, which means I don’t have to go through and delete emails because I’ve ran out of space. And then simply click Create Account.
Our email is now created. It is literally that easy. Now, to log in to your email account, once your website’s live, you’ll go to yourdomain.com. So for me, it’s podcastfast.com and then forward slash webmail. That will take you to another login page and you simply enter your full email address. So for me, that’s firstname.lastname@example.org. And then you enter your password and then click Login.
So there are 2 different ways you can read your email. You can read it online or you can setup a mail client like Apple Mail or Outlook Express or something like that. So I’m going to show you how to read it online first and then I’m going to show you how to configure a mail client.
Okay, so to read it online, once you’re logged in you’ll see these 3 different options. Horde, Roundcube and Squirrelmail. These are 3 different software options for reading your email. It’s actually tends to work out the best from left to right so Horde is the best, Roundcube’s the second best and Squirrelmail is absolutely crap. So, I’ll show you what they look like. You can read your email just by clicking the Read Mail Using Horde, Read Mail Using Roundcube or Read Mail Using Squirrelmail buttons.
So here’s Squirrelmail. It’s very basic; it’s all just text links and things like that. They want you to fill in details. I just don’t rate this at all. It’s just so basic, it’s just pretty crappy, to tell you the truth.
Roundcube is a bit better than that. You can see it looks a lot nicer. To open an email, I can double-click it to open that email and we can see that I’ve received a test email, “Hey Ryan, you’re awesome. Podcasting is awesome. Keep recording”. And so I could then hit Reply and then I could create an email and send it. I can change it to HTML editor so that I can do bold and links and stuff like that, which is what I prefer. And so, that is basically Roundcube. It works. It’s basic. It’s not amazing but it does the job.
And then lastly, there is Horde. Which is probably, I think, the best. The thing I like about Horde is you can click on your email, and you can see it down the bottom. If you double-click on your email, you can open it up in a new page. You can see the new page there and when you reply to your email, it comes up in a new page, which I like and you can then start typing, blah… blah… blah… There’s a HTML composition up the top. So you might want to tick that. And that way, it’s going to give you more options when you’re typing. So for instance, I could then bold that or I could hyperlink it or that sort of stuff. So, I do recommend using Horde if you’re going to be reading your email online. It’s not as good as like, Gmail and stuff like that but it’s good enough to get the job done.
Now, if you want to read email using a mail client, for example, I’m using Mailbox. You might want to use Apple Mail or you might want to use Outlook Express or something like that. Then once you login, you’re going to want to look for this Configure mail client down the bottom. So, if we click Configure mail client, it’s going to come up with a whole bunch of different options for us. So you can see here there’s a whole bunch of different options, I’ve never actually found them to work. So, I’m going to skip over them and show you how to manually do it. So we’re going to look at these manual settings.
So I’m going to go ahead and open Apple Mail. This is Apple Mail. So what I need to do is go into Mail, Preferences up the top and then we want to go to across to Accounts and we simply click Add Account. This is going to be pretty similar if you’re on any other mail program. What you need to select is Add other mail account and we click Continue and then what we need to do is enter our details. So the full name is generally what people receive when they receive an email. So, this email’s from Ryan McLean so just make it look nice. So we put in our email address, email@example.com and then we’ll put in our password, which we’ve already selected. We then click Create.
And now it says, “Account must be manually configured.” so we click Next and we then have 2 options, IMAP and POP. You probably always want to go with IMAP. POP is you can read it but it doesn’t actually affect the email, it’s really weird. So, let’s just leave it on IMAP. Let’s go back to our settings. We’re going to want to use the Secure SSL settings. And so we can see here this Incoming server so we’ve got uria.arvixe.com. and so we simply copy that and we’re then going to paste that in. Now, your user name is actually going to be your email address so it’ll be firstname.lastname@example.org and your password will be the same as your email password. We then click Next. We then need to enter the SMTP server. And so, if we go back in to here, what we’re going to want is this Outgoing server. So, we copy that. We then paste it into the SMTP sever box. So Outgoing server is the same as SMTP server. Again, we enter our user details, so email@example.com and enter my password and then click Create.
Okay so we can now see firstname.lastname@example.org is in there and it looks like it’s completely active. So I can exit out of those settings. So now I can see that test email, “Hey Ryan, you’re awesome. Podcasting is awesome. Keep recording.” And then I can hit Reply to that up the top. I can say, “Hey Ryan, you’re awesome too. Talk soon. Ryan.” And I can then click Send and that will send.
And so that’s how you setup and use a mail client. It’s probably good to know that your email isn’t going to work until your name server’s actually point to Arvixe, which was one of the steps in creating your website. So that can take between 24 to 48 hours to happen. So just be aware of that.
Okay, so now I’ve showed you how to create an email address for your podcast and how you can access it online. Chances are that you’re going to want to get that email on your phone as well. So I created a free video tutorial for you on exactly how you can do that. So just go to podcastfast.com/email to get free access to that.
So that completes lesson number 6 – How to create an email address for your podcast. So until next lesson, don’t just podcast, podcastfast.
And if you’re feeling generous, go to podcastfast.com/love and share the love by leaving us a 5-star rating on iTunes or by sharing this with your friends who might also want to setup podcasts as well. So you could help your friends’ businesses get access to more clients and they’re going to thank you for it. So go to podcastfast.com/love to work out how to do that. And remember, don’t just podcast, podcastfast.